Helpful Information Regarding the Search Results
Explanation of the sheets within the “SearchResultsyyyy_mm_dd hh mm ss.xls” workbook:
Exclusion Matches (Unconfirmed) – These are the database records found to match your SearchList of names, that are in the government Medicare or Medicaid exclusion databases, and that have not already been identified by you as a false positive match. So, these are the records that need to be confirmed as not being the person or business that you have named. This list should be worked down to show zero names. This can be done by confirming individual records as false matches or by providing additional search information to narrow the search, such as middle initial.
Exclusion Matches (Confirmed) – These are the records that were found and had previously been confirmed by you as a valid exclusion match. This information is being presented for historical purposes.
False Positive Matches – These are the database records found to match your SearchList of names, but of which you have previously identified as false positive matches. These are included for reference only.
Search List – This is a copy of the SearchList you provided for the search, after we ran our “clean up” program against it. It is a snapshot of the SearchList.xls file. Any changes you make to your SearchList should be done in the SearchList.xls file and not to this sheet.
Agency Confirmed False Matches – This is the list of all the records that you have thus far identified as false matches from previous searches. We have tagged all these records as false matches in our database.
Agency Confirmed Exclusions – This is the list of all the records that you have thus far identified as valid matches. Each of these should have been dealt with according to CMS requirements at the time of their discovery.
The values in the columns with the heading of “Search Record” are hyperlinks to the record in the SearchList that produced that database record to be found.
Please notice the Similarity values in the SearchResults spreadsheet. Each field that was used in the search for that specific row will display a value. This represents how similar the field found is to the searched for value. A '1.000' similarity value represents an exact match.
Often times, a number of matches are found within the OIG-LEIE database. If you can provide middle name or initial and/or DoB for any of these, it will greatly narrow the search and reduce the number of false matches that are found.
You may find that matches were found within the SAM database or within a state database. Unfortunately, these databases do not contain a DOB field. Searching for just the first name and last name typically results in matches that have to be confirmed through manual inspection. While this is a relatively quick task using the information provided in the Excel workbook, providing us with a middle name or initial can help reduce this number and the related manual confirmation work.
If you do identify any of the found records (records in the Exclusion Matches (Unconfirmed) sheet) as false positive matches, just let us know by placing a F in the first column of the Exclusions Matches (Unconfirmed) sheet and send it back to us. We will mark them as false positive matches in our database. From then on they will show as such and you will not have to confirm them again. Likewise, if you identify any of the found records as confirmed positive matches, just let us know by placing a C in the first column of the row in the Exclusions Matches (Unconfirmed) sheet and send it back to us.